Freixenet USA

  • Accounting Specialist

    Job Locations US-CA-Sonoma
    Req No.
    2018-1061
    Category
    Accounting/Finance
    Type
    Regular Full-Time
  • Overview

    The Accounting Specialist is responsible for full cycle accounts payable processing relating to our brands. The Accounting Specialist will proactively manage, track and record all incoming source documents to ensure complete capture of expenses and accounting period integrity; secures and reconciles statements and corresponding source documents from vendors and distributors prior to month close, where appropriate, to ensure complete and accurate accrual based accounting; and reconciles various General Ledger accounts.  The Accounting Specialist works in partnership with all internal and external customers to facilitate proactive and efficient communication and execution of business plan objectives

    Responsibilities

    • Reviews and processes incoming invoices for approvals and coding. Plans and organizes for processing of intra-company payables.
    • Processes weekly check runs.
    • Researches invoices and reconciliation of vendor statements.
    • Attends to vendor and employee inquiries and communication.
    • Processes wires and electronic money transactions.
    • Reconciliation of related party transactions and accounts.
    • Maintains a complete and accurate vendor database.
    • Reconciles monthly statements prior to month close, where appropriate.
    • Reconciles various General Ledger accounts.
    • Responsible for various journal entries for month end close.
    • Records all prepayment expenses and deposits correctly and relieves prepaid expense and deposits as appropriate.
    • Accrues all liabilities which have been incurred but for which the invoice has not been received.
    • Responsible for yearly 1099 reporting.
    • Assists with Cash Flow forecasting.
    • Responsible for documenting processes and procedures regarding Accounts Payable.
    • Assists the Finance department when needed.


    OTHER RESPONSIBILITIES:

    • Proactively gains expertise in the use of information systems with regard to AP and recommends enhancement to improve efficiency and effectiveness.
    • Studies and standardizes procedures to improve efficiency of department.
    • Continual development to meet company’s short and long term goals

     

    SUPERVISORY RESPONSIBILITIES:

    No supervisor responsibilities.

    Qualifications

    QUALIFICATIONS:  To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

     

    EDUCATION and/or EXPERIENCE:

    • Associate’s degree (A.A.) or equivalent; or 5 - 6 years related experience and/or training; or equivalent combination of education and experience.
    • Good understanding of application and practice of Generally Accepted Accounting Principles.
    • Previous Accounting experience in a large volume environment, including account reconciliations, journal entries and general ledger analysis.
    • Strong interpersonal skills and an ability to deal effectively with a diversity of internal and external customers.
    • Good judgment, versatility, flexibility, and willingness to work within constantly changing priorities with enthusiasm. Acute attention to detail.
    • Computer proficiency in MS Office. AMS experience a plus.
    • Must have a valid driver’s license.

     

    PHYSICAL DEMANDS:  The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.  For the functions listed below, regularly = 6 - 8 hrs. per day, frequently = 3 - 6 hrs. per day, and occasionally = 0 - 2 hrs. per day.

     

    While performing the duties of this job, the employee is regularly required to sit, use hands to finger, handle and feel.  The employee is frequently required to reach with hands and arms and talk or hear.  The employee is occasionally required to walk and/or lift up to 50 lb.

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